Business Letter Formats

Name          : Nadia Damayanti

NPM           : 26217653

Class           : 3EB17

Softskill ke-2

Gunadarma University 

BUSINESS LETTER FORMATS

Professional correspondence should always have a clean, crisp appearance, and Ginger’s business letter templates will help you achieve the look you want.

A.   Full Block Style

Full block style business letters have a formal appearance, however they can be used in informal business situations as well as formal ones. If you are looking for a single format that will work well in every situation, this is a good one to use. Notice that the following business letter format is laid out so that it is easy to read. It is also a template that is very easy to type, as there are no indents to worry about.

Full Block Format Business Letter Template

Source : www.google.com

B.   Modified Block Format

Modified block style business letters are less formal than full block style letters. If you are corresponding with someone you already have a good working relationship with, the modified block style letter is a good one to use.
Notice that the following business letter format is written without indents. If you prefer to use indents, try using the semi-block or modified semi-block format instead.

Modified Block Format Business Letter Template

Source : www.google.com

C.   Semi-Block Format

The semi-block format business letter is a little less formal than the block format letter and slightly more formal than the modified block format letter. It works well in almost all situations and is a good choice if you find yourself on the fence about which format to use.

Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page.

Semi-Block Format Business Letter Template

Source : www.google .com

REFERENCE

https://www.gingersoftware.com/content/writing-center/business-letter/format/

Business Letter

Name   : Nadia Damayanti

NPM   : 26217653

Class    : 3EB17

Gunadarma University

Business Letter

A Business Letter is type of letter which serves as a means of communication written for various commercial purposes. These purposes can be a business deal, complaint, warning, notice, invitation, declaration, information, apology and various other corporate matters. Letters of business are the most popular and the most widely written types of letters. Business letters are also the oldest form of official correspondence and perhaps the propagators of mailing system.

Types of Business Letters

Business Letters are basically of Two Types:

1.      Formal Business Letter

Formal business letters are the typical or standard business letters meant for legal or official correspondence. These include letters regarding business deals, order, claim, dispute settlement, agreements, information request, sales report and other official matters.

2.      Informal Business Letter

Informal Business Letter has a laid back approach. It is used for casual correspondence but doesn’t necessarily has to have a casual tone of language. These letters include memorandums, appraisals, interview thanks, reference letters, cover letter, customer complaint letters, e-mails and others which are less important or regular.

Depending upon the client, content, motive and other factors, Letters of Business can be further subdivided into:

1)       Application Letter

2)       Acceptance Letter

3)       Customer Claim Response Letter

4)       Demand Letter

5)       Information Request Letter

6)       Information Response Letter

7)       Job Applicant Not Hired

8)       Etc

EXAMPLE OF BUSINESS LETTER

 

Source : www.google.com

Parts of a Business Letter

Like most of the letters a business letter also has a layout which includes various divided parts.

These parts are:

Letterhead – A letterhead is topmost heading printed on letter paper. The heading consists of name, address generally accompanied by a logo of the organisation. Most professional firms have their own pre-designed letterhead. Pre printed Letterheads showcase the repute of a company; in terms that that company can afford to have these and is not miser in using some extra ink. However smaller firms may not have it. They use their name, address where the letterhead would be placed.

Date – The date has to written exactly below the letter head. The date is important part of a letter and is used for reference. The date is supposed to be written in full with day, month and year. Example – 31^st  May 2012 or May 31^st, 2012

Recipient – Recipient or Receiver's name and Address is next part of a business letter. This part included the Name of the Receiver, his Designation and Full address inclusive of phone and email.

Salutation – Salutation is word of greeting used to begin a letter. It is courteous gesture and shows respect to the receiver. Dear Sir / Madam etc. are specifically known as Opening Salutation.

Body – Body is the main part of the letter. The message of the letter is to be clearly mentioned in the first line, itself. The body has the relevant subject matter which is to be divided into a number of paragraphs, mostly 3-4 or more depending upon the matter. If there are instructions etc. these are to be in a bulleted or numerically listed in separate lines. The Last Paragraph should sum up the whole letter and offer any assistance or take a course of action as required or instructed.

Closing (subscription) – Closing refers to the end of the letter. It is courteous and shows a mark of respect towards the recipient. Yours Sincerely or Sincerely etc. are specifically known as Closing Salutations.

Signature – Sign your name after a few spaces. If you have your Printed Name, then sign above the line containing your typed name. Signature is to written in Black or Blue Ink. If you have an electronic signature you can use that too. Scanned image of your signature can also be used, if it confers with rules of your organisation.

Sender’s Name, title and contact information – If not provided in the letterhead, one can include his Name, Title, Address, Phone, Email etc. in separate lines.

Enclosure – If you have attached some documents, Type Enclosures few lines after the Signature of Senders Info. Provide the number and type of documents attached e.g. ‘Enclosures (2): brochure, resume’.

DAFTAR PUSTAKA

https://targetstudy.com/letters/business-letter/